Trade T&Cs

Terms and Conditions for Traders at Paws in the Park 2017

Download our trade information packs for full terms and conditions on trading and/or exhibiting at our Paws in the Park shows in 2017.

 

Terms & Conditions

Confirmation

On receipt of your deposit we will acknowledge your booking with confirmation. This will be your acknowledgement of your booking and should be presented as you arrive on site to unload.

 

Passes

Due to increased security, MDS Shows Ltd will be issuing all Traders and Exhibitors with a vehicle pass together with an Exhibitor pass/ wristband for every person. A maximum of 2 exhibitor passes will be issued per stand with additional passes available at £8.50 each. Please make sure that your order the correct number of passes you require on the booking form as you will not be allowed access into the showground without a pass. Passes will be sent 1 month before show date.

 

Camping

Where space allows camping for Exhibitors will be behind the trade stands, for smaller stands there will be a designated camping area.

 

Cancellations

All cancellations MUST be in writing. If you cancel a show, for whatever reason, within four weeks of the show date 50% of the balance will be payable. If the cancellation is received within two weeks of the show date, the full balance is required. MDS Shows Ltd will not be liable to any exhibitor for any claim for compensation or refund in the event of any show being cancelled or disrupted due to bad weather, major incident, civil unrest or any other cause beyond the organisers’ control.

 

Unloading and Set Up

Set up is from 11am two days prior to the opening show date. On no account will stands be sited after 8pm. Anyone arriving after this time will be required to park up in a holding area until 7am the following morning.

 

Vehicle Movement

There will be NO vehicle movement allowed from 8.30am – 5.30pm on show days on the showground. Stall holders arriving after 8.30am on show days will be required to unload by hand from the car park. Any exhibitors breaking down stands before 5.30pm WILL NOT BE INVITED BACK FOR FUTURE SHOWS.

 

Reinstatement

It is the responsibility of each individual stallholder to reinstate the area of their stand to its original condition. No items are to be attached or stuck to any marquee, walling or barrier without the permission of MDS.

 

Marquees

For all outdoor stands, light structures or party tents/gazebos are not permitted. All gazebos should be commercial types or heavy duty for Health and Safety reasons.

 

Site Clearance

It is each stallholder’s responsibility to clear the rubbish from their stand at the end of the show, placing all bags in the skips on site.

 

Chemical Toilet Waste

Do not empty this waste in the toilets on-site. Empty when and where directed by MDS.

 

Use of Electrical Supply

MDS will provide access to a single phase supply when included, ordered and paid for. If the supply is interrupted, MDS will not be held liable for economic or consequential loss resulting from negligence or how so ever caused.

 

Use of Generators

THE USE OF GENERATORS IS STRICTLY FORBIDDEN, all electricity requirements must be ordered from MDS.

 

Catering

The sale of all refreshments will be strictly limited to those authorised by MDS.

 

Electrical Equipment

It is a condition of your booking that ALL the electrical equipment you wish to connect to the show supply is inspected & tested to the current Institute of Electrical Engineers (IEE) Wiring Regulations. Each piece of equipment must have a sticker denoting the date of test (remember all equipment should be tested at least once a year, so the sticker should not be older than 12 months).

 

Gas Appliances

Gas appliances are only to be used following permission by MDS. ALL appliances must have current CORGI tested certificate.

 

Electrical Kettle, Fans and Heaters

The use of electric kettles, fans or heaters is not permitted in the marquee and stand lighting circuits, whatever the reason or temperature.

 

Insurance

MDS Shows carry comprehensive Public Liability Insurance to cover claims for which we are legally liable. We expect all exhibitors to have the necessary Public Liability insurance for shows and would strongly advise them to also insure themselves for fire & theft, damage and cancellation.

 

Responsibility of Exhibitors

Exhibitors are responsible for the safety (including fire precautions) of their stands. The exhibitor shall assume full responsibility for any article of any kind, exhibited by them, including liability for all claims arising out of the handling of exhibits and the conduct of their stand generally. The exhibitor shall indemnify MDS Shows against all claims, damages or expenses arising in any way out of the presence of the exhibitor, his staff or his exhibits at the Event. Acceptance of these provisions shall be condition of entry.

 

Disclaimer of Liability

MDS shall not in any way unless legally liable, be responsible for:

  • Any claim for compensation or otherwise in regard to the holding of or for anything arising out of or in any connection with the event.
  • Any accident that may occur or for the death, injury, disease or loss arising.
  • Any loss or damage whatsoever arising from the abandonment, cancellation of any show, and any such eventuality.

 

Leafleting

All Exhibitors should promote and sell their services within their trade stand. NO Leafleting at all is permitted on the showground, without prior permission by MDS.


MDS Shows Limited, Paws in the Park, PO Box 582, TONBRIDGE, TN9 9NL - jacqui@mdsshows.co.uk Telephone 07952 971452 www.pawsinthepark.net

Contact Us

Mobile: 07952 971452

Fax: +44 (0)1962 622128

sales@mdsshows.co.uk






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